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Cruwys Morchard Parish Council

23rd April 2026

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Parish Council meeting was held on

Thursday 23rd April 2026 at 8 p.m. in the Parish Hall

  1. MEMBERS PRESENT

Mr. G. Hall, Mr D. Berry, Mr J. Grant, Cllr P. Colthorpe (District Councillor)

  1. APOLOGIES FOR ABSENCE

None

  1. NON-ATTENDANCE

Mrs. J. Mitchell, Ms R Wibberley, Mr P. Lake, Mr. M. Lake, Mr. G. Kingdom

  1. MINUTES OF PREVIOUS

The minutes of the meeting held on 12th March 2026 had already been circulated prior to the meeting.

Proposal: Agreement to the content of the minutes was proposed by Mr. J. Grant and seconded by Mr. D. Berry and the meeting unanimously agreed.

  1. DECLARATION OF INTEREST

None

  1. MATTERS ARISING

None

  1. CHURCHYARD GRANTS

A short discussion took place about churchyard grant payments for the year 2025-6.

Proposal: Mr Berry proposed payment of £1000 for the 3 churches which was seconded by Mr J. Grant and unanimously agreed by the meeting.

The payments would be made as follows:

Holy Cross church – £500

Way Village chapel – £250

Nomansland chapel – £250

  1. NEW WEBSITE

The clerk stated that the new website was now active together with the new email addresses, however there is still more work to be done.

  1. DALC MEMBERSHIP

The clerk stated that she had received the updated membership subscription for 2027 amounting to £213.93.

Proposal: Mr. Grant proposed and Mr Berry seconded payment of £213.93 and meeting agreed. The clerk would make a bank transfer payment

  1. RISK ASSESSMENT

The clerk had already provided a copy of the updated Risk Assessment document with the agenda.

Proposal: Mr Berry proposed and Mr Grant seconded agreement to the updated document and the meeting agreed.

  1. STATEMENT OF INTERNAL CONTROL

The clerk had already provided a copy of the updated Statement of internal control document with the agenda.

Proposal: Mr Grant proposed and Mr Berry seconded agreement to the updated document and the meeting agreed.

  1. ACCOUNTS 2025/6

The clerk had provided a copy of the accounts for 2025/6 with the agenda.

Proposal: Mr Berry proposed and Mr Grant seconded agreement to the accounts for 2025/6 and the meeting agreed.

  1. CERTIFICATE OF EXEMPTION – AGAR 2025/6

The clerk stated that the Certificate of Exemption (AGAR 2025/6) was received from the external auditors and all the necessary criteria were reached.

Proposal: Mr. Grant proposed and Mr. Berry seconded agreement with the content of this document and the meeting unanimously agreed. The chairman duly signed the certificate.

  1. Parish Clerk salary for 2025/6

The clerk handed out details of her salary claim.

The clerk left the meeting

After a discussion the meeting agreed to pay the clerk the rate a spinal point 23.

The clerk returned to the meeting

Proposal: Mr. Berry proposed and Mr Grant seconded to pay the clerk the salary on spinal point 23 (£4188.38 less income tax of £837.60) and the meeting unanimously agreed. The clerk will make the necessary bank transfer payment to herself and the HMRC.

  1. IT POLICY

The clerk stated that there was a new requirement for parish councils to have an IT policy which had been circulated before the meeting.

Proposal: Mr. Grant proposed and Mr. Berry seconded agreement with the content of this document and the meeting unanimously agreed. The chairman duly signed the certificate.

  1. CLLR POLLY COLTHORPE REPORT

Cllr Colthorpe provide the following report:

  • A new Enforcement Officer has been recruited
  • The business rate is dropping
  • New policy about river rights
  • It is necessary for crimes to be reported to the police
  • There is an Asset transfer policy needed before the reorganisation
  1. HIGHWAYS

None

 

Meeting closes at 8:50

 

Signed (Chairman)…………………………………………………. Date…………………………….

Committees

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